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Director's Assistant

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About the job
A Director's Assistant is an experienced, broadly capable professional who manages everyday tasks of assisting the director's schedule and administrative day to day activities. The position includes a wide range of assignments, projects, administrative, some client deliveries , small event planning, taking care of clients and working independently as well as with a group. The assistant should be up to date on excel, google docs, constant contact and have the ability to maintain our social media. An outgoing personality is a must while interacting with clients, freelance creative people, corporate team as well as outside businesses such as the Chamber that support our efforts. Networking is part of this position and there will be a few after hours events. You will be responsible for attending some networking events, ribbon cutting and after hour galas at times as well as luncheons. You will be considered the representative of the company when out in the community and will need to be effective at managing time.
As a growing company, a Director's Assistant will be helpful in scheduling some client appointments, creating proposals and contracts, communicating with clients as well as managing the small office of two.

Objectives:
~ Provide the best customer service through touch points and training
~ Understand our business and bring ideas to the table for managing and creativity
~ Maintain and standardize filing system
~ Manage Social Media Calendar, Social Media Schedule that goes to our Social Media Specialist. Manage giveaways on social media as well as keep up to date with clients social media
~ Manage Accounts Receivable
~ Manage Ad(s)
~ Manage New Client On Boarding on Digital Platform and Communication Touch Points
~ Help out with special features in the magazine at times
~ Support business development opportunities with proposals and contacts
~ Distribution reviews yearly – reviewing neighborhoods
~ Support and manage Publishers calendar .
~ Networking to support our clients events and attending some Chamber events, Ribbon Cuttings. Some events may be after hours.
~ Put together Giveaways and Giveaway Baskets as well as schedule them with our social media specialist for giveaways.
~ Help with decisions on promotional items
~ Send out e-blasts using Constant Contact
~ Helping to coordinate Lunch & Learn events and quarterly VIP networking events.
Responsibilites:
~ All levels and aspects of communications with clients and publishers
~ Primary contact for client when in the office
~ Growing business through good and solid pro-active customer service
~ A true sense of caring for client satisfaction
~ Social Media Expertise is a Plus
~ Excel Sheets, Google Sheets, Constant Contact as well as learning and using our CRM system for clients

Customer Service
Strong Administrative Skills
Good Communication Skills - Writing and Verbal
Excel Spreadsheets
Organization
Self Starter
Constant Contact - Eblast
Event Coordination
CRM
Social Media Specialist
Diplomacy Required
Google Calendar
Graphic art a plus
Networking skills
Scheduling sales appointment
Phone Etiquette

$16-$20 per hour