Apply for Medical Records Specialist

- Review, organize, and maintain patient records, ensuring all entries are accurate, complete, and compliant with clinic policies and healthcare regulations.
- Regularly update electronic health records with new information, corrections, and necessary documentation.
- Conduct routine audits of records to ensure data integrity, flagging any discrepancies for follow-up.
- Process all incoming and outgoing requests for medical records, including transfers to and from other healthcare providers, according to clinic protocols and HIPAA regulations.
- Verify patient authorization before releasing records and ensure timely and accurate fulfillment of requests.
- Coordinate with clinical and administrative staff to support efficient record retrieval and sharing.
- Manage responses to legal requests for medical records, including subpoenas, court orders, and third-party requests, in consultation with clinic management and legal team as necessary.
- Ensure all legal requests are handled with confidentiality, accuracy, and within required timeframes.
- Keep detailed records of all disclosures and requests for legal or regulatory purposes.
- Adhere to HIPAA regulations, clinic policies, and other relevant standards to protect patient privacy and data security.
- Conduct regular reviews of recordkeeping procedures to identify potential areas for process improvement and compliance enhancement.
- Maintain up-to-date knowledge of healthcare data protection regulations and clinic policy changes.
- Assist with record retrieval for quality assurance, billing, and insurance purposes as required.
- Serve as a resource for clinic staff regarding best practices in record management and data security.
- Participate in periodic training on updated EHR systems and compliance standards.

The Medical Records Specialist is responsible for managing and safeguarding patient medical records to ensure accuracy, accessibility, and compliance with healthcare regulations. This role handles inbound and outbound medical record requests, responses to legal inquiries, and maintains the confidentiality and integrity of patient records. A candidate must possess strong attention to detail, excellent organizational skills, and a thorough understanding of medical record policies and procedures.