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Data Coordinator and Financial Assistant

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What We Offer
• A high-impact role where your work directly contributes to the company’s success.
• A tight-knit team in a well-established company with major growth potential.
• Opportunities for advancement as the company continues to grow.
Location
• Based in The Woodlands, TX office, with occasional site visits.
How to Apply
If this sounds like the right fit, send your resume and a brief introduction about why you’re interested in the role.
We are an equal opportunity employer and welcome applications from all qualified individuals.
Skills Required
About Us
We are a well-established private investment and development company specializing in real estate acquisition, construction, and asset management. We manage projects from identifying and securing land to developing, constructing, leasing, and bringing assets to market upon completion.
By handling every stage in-house, we maximize efficiency, control costs, and create high-value investment opportunities. As we expand into new markets, we need strong systems in place to keep operations running smoothly, and this role is essential to that effort.
Why This Role Matters
As part of our Development & Construction team, the Systems & Data Coordinator plays a key role in keeping projects organized, efficient, and on track. With a steady flow of documents, approvals, and critical information moving between teams, this role ensures that everything is received, structured, and easily accessible when needed.
This is a great opportunity for someone who thrives in a fast-paced, growing company, enjoys bringing order to complexity, and wants to be part of a team making a real impact.

Primary Responsibilities:
Working with our Team to assist in keeping multiple projects flowing smoothly so nothing is overlooked or delayed
• Manage and organize documents for vendors/contractors
• Tracking pay applications on major contracts
• Compiling and verifying contract data accuracy
• Creating advanced spreadsheets that flow into budgets
• Creating Purchase Orders
• Maintaining shared data files
• Accurate and Timely Data Entry for accounts payables
• Setting up new vendor accounts for company
• Obtaining insurance quotes for projects
• Working towards standardization and/or automation of documents and data

Secondary responsibilities may include, based on skills and experience:
• Structuring Information for Efficiency – Standardize documentation to ensure easy access and consistency across projects.
• Improving Workflows – Identify and implement process improvements and automation tools to make operations run smoother.
• Extracting Key Insights – Use queries and reporting tools to quickly pull and analyze important project data.
• Scaling for Growth – Help build systems that support expansion as we enter new markets.


Who We’re Looking For
Candidates should have these Required Skills:
• Highly organized and detail-oriented – able to manage multiple moving parts efficiently.
• Strong Math abilities, advanced Excel proficiency
• Experience in operations, document management, or process improvement.
• Problem-solver who looks for better, faster ways to do things.
Our ideal candidate would have one or more of these Advanced Skills:
• Knowledge of the construction process
• Quickbooks Proficiency
• Budgeting Experience
• Technical knowledge of automated work flow systems and tools
• Advanced tech/computer skills
• Bilingual (Spanish)

$52-76K (Based on Skill Level)