Summary: Supporting marriage and parenting ministry, counseling & therapy referral, and family programming through coordinating events, seminars and volunteer positions.  In addition, general professional administrative support to the Pastor of Marriage and Parenting.  This position will help create and coordinate new Recovery Ministry elements to be added over the course of the next two years culminating in the creation of a new coordinator role for Recovery Ministries.

Essential Functions:

• Coordinating data and resources for all weekly meetings and events, which includes attendance, registrations, counseling metrics, volunteer leadership positions and reports
• Coordinate communication with facilitator couples about program, events and training.

• Presence on Tuesday nights for Re|engage plus coordination of various aspects related to the program logistics
  • Check booked rooms for accuracy
  • Materials preparation for all small groups and facilitators
  • Food and drinks for events/meeting
  • On-call for last-minute needs of the facilitators, participants and directors, and for any unpredictable facility or program issues
  • On-call for any Children’s Ministry issues with children of participants
  • Ready for troubleshooting of evening Re|engage activities. (7:30PM)
• Presence on Thursday nights for Life Restored (Re|Generation) plus coordination of various aspects related to the program logistics
  • Check booked rooms for accuracy
  • Materials preparation for all small groups and facilitators
  • Food and drinks for events/meeting
  • On-call for last-minute needs of the facilitators, participants and directors, and for any unpredictable facility or program issues
  • On-call for any Children’s Ministry issues with children of participants
  • Ready for troubleshooting of evening Re|Generation activities. (7:30PM)
• Coordinate speaker preparation, and give testimonies and / or couples photos to Media Coordinator for both Re|engage and Life Restored
• Assist in conducting surveys
• Recruit volunteers for all service opportunities within marriage and family events especially Re|engage
  • Couple Testimony
  • Open Group
  • Newcomers
• Rock Database responsibilities
  • Including tags, data maintenance, newcomers and open groups, transitions of groups out of Re|engage
• Book and manage rooms through FMX
• Assist Re|engage Pastor in Re|engage group placements
• Assist Regeneration Pastor in Re|Generation group placements
• Send weekly email to leaders letting them know the details for the following week
• Coordinate pastoral counseling appointments with the Pastor of Marriage and Family and / or referrals to approved therapists.  This may include hospitality for counselees such as providing water or coffee.
• Coordinate logistics with advertising / communications for marriage and parenting events.
• Coordinate workshops with Pastor of Marriage and Family (Presence is negotiable)
• Coordinate Marriage and Parenting workshops, classes and events (Presence is mandatory)
• Coordinate Pre-marital Foundations Class 4 times a year (Presence is mandatory)
• Assist in coordination with Marriage Rescue Retreat (Presence is mandatory)
• Confidentiality is required without exception.

Other Specifications

• Reports to: Pastor of Marriage and Family
• Position Type: Exempt, Full – Time
• Schedule: As is typical for ministry, this position requires a flexible schedule. It includes agreed upon onsite office hours of 30 – 35 per week with Tuesday, Thursday, occasional Saturday evening activities, and meetings.
• Compensation: Dependent on experience
• Benefits: Full benefits, including medical, dental, vision, life, 403b  

Qualifications

• Exemplify the core values of The Woodlands Methodist Church:
  1. Live Faithfully.
  2. Love Compassionately
  3. Embody Integrity
  4. Offer Encouragement
  5. Remain Teachable
  6. Be Accountable

• Multiply Yourself Healthy interpersonal and communication skills, both spoken and written
• Professional demeanor and personable care; able to manage sensitive information with utmost discretion
• 2 + years’ experience as Administrative Assistant in a church setting preferred
• Proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint. Excel is necessary
• Demonstrated experience coordinating and / or managing volunteers and small events
• Understanding of team dynamics and personality mixes.
• Attention to details is expected
• Experience speaking to small groups preferred
• Social Media experience preferred

Physical Demands

• This position requires sitting, standing, lifting, and reaching.

The Woodlands Methodist Church
2200 Lake Woodlands Drive
The Woodlands, TX   77380

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