Administrative Assistant

Our holistic practice has an opportunity for an administrative assistant to work with a well-established Wellness/Preventative Medicine Physician, Mila McManus MD and team.  Dr. McManus is a ‘Best of the Woodlands’ winner since 2010!  Visit us at www.TWIHW.com to find out more about the practice and Dr. McManus.

Job Purpose:                                                                                        

Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.

Duties:

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Maintain phone systems- answering and transferring calls as appropriate
• Obtain information from potential new patients as required in sales force and transfer to appropriate wellness consultant
• Check patients in at arrival
• Patient scheduling
• Update patient information
• Accepting and processing supplement orders
• Shipping orders and other patient information as requested by patient
• Assist with re-stocking and inventorying supplements
• Confirm appointments- Follow ups and 2^nd round HCG
• Follow and perform each step of new patient and follow up check in process
• Maintain reception and waiting area (including stocking tea, sweeteners, cups, magazines and straightening brochures and furniture as needed)
• Assist with events on rotating schedule
• Research, scanning, and other clerical duties as assigned
• Front area trash and bathroom trash
• Following trash rotation schedule