The Woodlands Methodist Church is seeking a highly qualified Administration Executive Assistant. We are looking for a detail-oriented, adaptable professional skilled in multi-tasking, planning, and executing tasks efficiently in a fast-paced environment. They will build strong internal and external relationships, take initiative in administrative tasks, and handle sensitive information with discretion. This role supports the Executive Pastor, Operations Director, and Human Resources as needed.

ESSENTIAL FUNCTIONS

Performs a wide range of administrative support activities which include:

• Maintain the Executive Pastor and Operations Director’s calendars; assist with the creation and duplication of meeting agendas and presentation slides as requested.
• Schedule and arrange events and meetings including media support, food service, space and resource booking, nursery, event registrations, room preparation, and material duplication as needed.
• Assist with governance meetings including agendas, presentation materials, meeting minutes, room setup, material duplication and long-term documentation (meeting content and term information)
• Available to answer questions (in person, phone, or email) from staff, lay leaders, partners, or vendors to help leverage Administration leadership.
• Provide coordination support to vision aligned projects and/or communications (i.e. construction meetings – room reservations, room prep, and track documentation)
• Assist with the documentation and distribution of policies and procedures for staff and volunteers.
• Assist the Foundation by serving as the primary contact to seminary students and university officials for all grants and seminary scholarship requests and payments, communications, and policies for these endowments.
• Performs basic bookkeeping, including reconciling credit card statements, tracking receipts for the submission of Executive Pastor and Director of Operation’s expense reports.
• Edit correspondence or visuals using Outlook, Word, PowerPoint, Excel or Adobe and ensure document accuracy as requested.
• Manage incoming and outgoing mail, order office supplies, books, or other items upon request.
• Attend core team meetings and take notes and action items as requested.
• Performs other duties as requested by the Chief of Staff to the Executive Pastor.

QUALIFICATIONS

• Exemplify the core values of The Woodlands Methodist Church:

1. Live Faithfully
2. Love Compassionately
3. Embody Integrity
4. Offer Encouragement
5. Remain Teachable
6. Be Accountable
7. Multiply Yourself

• Must have at least three years of administrative experience (preferred).
• Highly professional demeanor; able to manage sensitive information with utmost discretion.
• Able to pivot quickly, multitask and is a high capacity individual.
• Excellent interpersonal and communication skills, both oral and written.
• Proficiency in Microsoft Office software, including Word, Excel, and PowerPoint and able to learn new computer programs, such as FMX and Rock.

PHYSICAL DEMANDS

• This position requires sitting, standing, lifting, and reaching.

OTHER SPECIFICATIONS

Reports to: Chief of Staff to the Executive Pastor

• Position Type: Full Time
• Schedule: M-F, 40 hours/week, with occasional evening meetings
• Compensation: Dependent on experience
• Benefits: Full benefits, including medical, dental, vision, life, 403b

 

This job description is intended to describe the general nature of this job and may not include all responsibilities that might be required of the person holding this position. This job description is subject to change at any time at the sole discretion of The Woodlands Methodist Church and does not establish a contract for employment.

The Woodlands Methodist Church
2200 Lake Woodlands Drive
The Woodlands, TX   77380

Google Map^®  |  MapQuest Map^®  |  Yahoo Map ^®

Members with resumes on Woodlands Online can quickly submit your resume for this job

Login